Smart Email Generator

The Smart Email Generator is an intelligent automation workflow that streamlines the email drafting process using a custom AI model. By detecting new incoming emails, analyzing content contextually, and preparing structured draft responses, this solution delivers 24/7 email assistance with zero manual input. The final output—a fully composed Gmail draft—is always ready for review, saving time while maintaining quality and consistency.

Step-by-Step Process:

1. Workflow Trigger
   The automation begins by monitoring your inbox via IMAP. When a new email is received, the system captures its content in real time, initiating the draft generation process.
2. Email Analysis with Custom AI
   The captured email text is analyzed by a custom AI model (e.g., Llama), which interprets the content and generates a contextually relevant response. The model adapts to tone, format, and message intent for optimal drafting.
3. Email Content Preparation
   AI-generated responses are formatted into clear, professional email drafts. This step ensures the message is polished with appropriate structure, greetings, and sign-offs—ready for client-facing communication.
4. Gmail Draft Creation
   The structured email content is sent to Gmail and saved as a draft. This allows users to review or manually send the message, maintaining full control over outbound communication while benefiting from automation.
5. Logging & Continuous Optimization
   This central agent synthesizes all collected data into a single, actionable plan. It prioritizes tasks by urgency and business impact while aligning them with your existing to-do list for seamless execution.