Smart Email Generator

Overview

Writes professional emails from bullets.

Features

Prompt-based input, OpenAI formatting, email send/log

Who Its For

Execs, ops, sales reps

Workflow Diagram

image of tech solutions demonstration (for a hr tech)

How It Works

The Smart Email Generator is an intelligent automation workflow that streamlines the email drafting process using a custom AI model. By detecting new incoming emails, analyzing content contextually, and preparing structured draft responses, this solution delivers 24/7 email assistance with zero manual input. The final output—a fully composed Gmail draft—is always ready for review, saving time while maintaining quality and consistency.

Step-by-Step Process:

  1. Workflow Trigger
    The automation begins by monitoring your inbox via IMAP. When a new email is received, the system captures its content in real time, initiating the draft generation process.
  2. Email Analysis with Custom AI
    The captured email text is analyzed by a custom AI model (e.g., Llama), which interprets the content and generates a contextually relevant response. The model adapts to tone, format, and message intent for optimal drafting.
  3. Email Content Preparation
    AI-generated responses are formatted into clear, professional email drafts. This step ensures the message is polished with appropriate structure, greetings, and sign-offs—ready for client-facing communication.
  4. Gmail Draft Creation
    The structured email content is sent to Gmail and saved as a draft. This allows users to review or manually send the message, maintaining full control over outbound communication while benefiting from automation.
  5. Logging & Continuous Optimization
    This central agent synthesizes all collected data into a single, actionable plan. It prioritizes tasks by urgency and business impact while aligning them with your existing to-do list for seamless execution.
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